- What is Camera Ready Copy?
- How to Prepare a Camera-Ready Copy
- Tips and Best Practices for Preparing a Camera-Ready Copy
- Common Mistakes to Avoid when Preparing a Camera-Ready Copy
- Can I Reduce or Increase the Number of Pages in the Camera-Ready Copy(CRC)?
- Can I add or Remove a Concept in the
- Camera-ready Copy?
- Whether Camera-Ready Copy (CRC) is again sent for Peer Review?
- Is there a difference between Camera Ready Copy and the Manuscript?
- Can I Include a New Co-Author in the Camera-Ready Copy (CRC)?
- What should I do if I discover an Error in my Camera-Ready Copy (CRC) after it has been Submitted?
- Can I outsource my Camera-Ready Copy to Journal itself?
- Can I Change Figures and Tables while Submitting Camera-Ready Copy(CRC)?
Submitting a research paper for publication can be an exciting yet daunting process for academic researchers. One critical aspect of this process is preparing a camera-ready copy (CRC), which is the final version of the manuscript that is ready for publication.
CRCs are expected to adhere to specific formatting and content guidelines and must be free of errors or issues that could detract from the quality of the research. The importance of getting the CRC right cannot be overstated, as even minor mistakes can cause a paper to be rejected or negatively impact its reception by readers.
In this blog post, we will explore what a camera-ready copy is, how to prepare one, and some common questions that researchers may have about the CRC process. We will also discuss the differences between a manuscript and a CRC, and how authors can optimize their papers for publication by following best practices for formatting and content.
By the end of this post, readers will have a better understanding of what it takes to prepare a successful CRC and increase their chances of getting their research published in a top-tier journal or conference.
What is Camera Ready Copy?
Camera-ready copy (CRC) refers to the final version of a document or manuscript that is ready to be printed or published. It has been edited, formatted, and reviewed for accuracy, completeness, and compliance with the publisher’s guidelines.
The term “camera ready” originally referred to the use of photographic film to create printing plates, but today it typically means a digital file that can be directly used for printing or online publication.
If you are not comfortable with writing a research manuscript, you can refer to my blog post on Writing an Effective Research Paper with 11 Major Sections.
How to Prepare a Camera-Ready Copy
Preparing a camera-ready copy involves several steps, including formatting the manuscript, checking for errors and inconsistencies, incorporating reviewer feedback, including all necessary elements, and adhering to specific guidelines.
By following best practices and taking care to ensure accuracy and professionalism, authors can increase their chances of having their work accepted and published or printed.
Formatting the Manuscript
This involves ensuring that the manuscript is formatted according to the guidelines of the publisher or conference organizer. For example, the guidelines may specify font type and size, margin size, spacing, and other formatting elements. Some publishers or organizers may provide a template or style file to help authors ensure that their manuscript meets the required formatting.
Checking for errors and inconsistencies
This step involves reviewing the manuscript carefully to identify any errors, inconsistencies, or inaccuracies. This can include checking spelling, grammar, punctuation, and factual accuracy. Software tools such as spell checkers, grammar checkers, and plagiarism checkers can be useful in identifying and correcting errors.
I have written a blog post on How Grammarly Can Help You Write Research Articles with Confidence. Please refer this article to understand the benefits of Grammarly tool in handling proofreading and plagiarism check.
Incorporating reviewer feedback
If the manuscript has been reviewed by others, such as peer reviewers or editors, it is important to carefully consider and incorporate their feedback. This may involve making revisions to the manuscript, adding or deleting sections, or addressing specific concerns or questions that were raised. I have written a blog post on Expert Tips for Responding to Reviewers’ Comments on Your Research Paper. Please visit the post for getting in dept knowledge of handling reviewer’s comments.
Including all necessary elements, such as references and acknowledgements
The manuscript should include all necessary elements, such as a title page, abstract, introduction, references, and acknowledgements. These elements may be required by the publisher or conference organizer and should be included in the correct order and format.
Adhering to any specific publisher or conference guidelines
It is important to carefully review the guidelines of the publisher or conference organizer to ensure that all requirements are met. For example, some publishers may require that figures and tables be provided in separate files, while others may require that they be included within the manuscript.
Some tips for checking for errors and inconsistencies include reading the manuscript out loud, taking a break between writing and editing, and using multiple software tools to catch errors. Some best practices for incorporating reviewer feedback may include responding to each comment or suggestion, seeking clarification if needed, and being open to constructive criticism.
I have written an article on Importance of Proofreading in Research Paper Writing. This will help you in preparing error free camera ready copy.
Tips and Best Practices for Preparing a Camera-Ready Copy
Preparing a camera-ready copy requires attention to detail, adherence to specific guidelines, and a commitment to accuracy and professionalism. By following specific tips and best practices, authors can ensure that their manuscript meets the requirements of the publisher or conference organizer and has the best chance of being accepted and published or printed.
Formatting the manuscript
Follow the specific formatting guidelines provided by the publisher or conference organizer, and make sure to use the correct font, font size, margin size, and spacing. Use the correct style for headings, subheadings, and other formatting elements. Make sure that all figures, tables, and other elements are placed correctly and labelled appropriately.
Checking for errors and inconsistencies
Use multiple software tools, such as spell checkers, grammar checkers, and plagiarism checkers, to catch errors. Read the manuscript out loud to catch errors that may be missed when reading silently. Take a break between writing and editing to gain a fresh perspective.
Incorporating reviewer feedback
Respond to each comment or suggestion, and consider each one carefully. Seek clarification if needed, and ask for help if there are specific comments that are difficult to address. Be open to constructive criticism, and try to see feedback as an opportunity to improve the quality of the manuscript.
Including all necessary elements, such as references and acknowledgements
Follow the specific guidelines for each element, and make sure that all necessary information is included. Use the correct format for each element, such as the correct citation style for references. Ensure that all references are complete and accurate and that all sources cited in the text are included in the reference list.
Adhering to any specific publisher or conference guidelines
Carefully review the guidelines, and make sure to follow them exactly. Use any templates or style files provided by the publisher or conference organizer, and make sure to double-check that the manuscript meets all requirements.
Emphasize the importance of accuracy, clarity, and professionalism
Stress the importance of clear writing, correct spelling and grammar, and accurate citations and references. Encourage authors to take the time to review and edit their manuscript carefully, and to seek feedback from others to ensure that the document is of the highest quality possible.
Common Mistakes to Avoid when Preparing a Camera-Ready Copy
By following specific guidelines, carefully proofreading the document, and incorporating reviewer feedback, authors can create a professional, accurate, and well-written manuscript that meets the specific requirements of the publisher or conference organizer.
Not following specific formatting guidelines
This can include issues such as using the wrong font or font size, incorrect margin size or spacing, and incorrect use of headings and subheadings. For example, an author may accidentally use a font that is too small, or may not include page numbers as required.
Not proofreading the manuscript carefully
This can lead to errors in spelling, grammar, or punctuation, as well as inconsistencies in formatting or referencing. For example, an author may misspell a word or use an incorrect citation style for references.
Not incorporating reviewer feedback adequately
This can result in a manuscript that does not fully address the concerns or suggestions of the reviewers, or that does not fully improve the quality of the document. For example, an author may not address all the specific comments made by reviewers or may not make substantial changes to the manuscript in response to the feedback received.
Not including all necessary elements
This can lead to a manuscript that is incomplete or that does not meet the requirements of the publisher or conference organizer. For example, an author may forget to include a reference or may not properly acknowledge funding sources or other contributors.
Not adhering to specific publisher or conference guidelines
This can lead to a manuscript that is not accepted for publication or printing, or that requires extensive revisions or corrections. For example, an author may submit a manuscript that is in the wrong file format or that is not correctly formatted according to the guidelines provided.
Can I Reduce or Increase the Number of Pages in the Camera-Ready Copy(CRC)?
It is generally not recommended to significantly increase or decrease the number of pages in a camera-ready copy (CRC) compared to the original manuscript that was submitted for review. This is because the reviewers and editors have already assessed and approved the content and length of the original manuscript, and significant changes to the length could impact the quality and readability of the final published version.
However, there are some cases where it may be necessary to slightly adjust the length of the camera-ready copy(CRC), for example:
- If the publisher or conference organizer has specific guidelines or page limits that must be adhered to, and the original manuscript exceeded or fell short of these limits.
- If there were specific changes made during the editing or review process that impacted the length of the manuscript, such as the addition or removal of entire sections or paragraphs.
In these cases, it is important to carefully review the content and make necessary adjustments to ensure that the overall quality and readability of the manuscript is not compromised.
For example, let’s say a research paper was originally submitted at 10 pages and was accepted with minor revisions, which included the addition of a few paragraphs of text. The revised manuscript ended up being 12 pages, which is over the page limit for the conference proceedings.
In this case, the author may need to carefully review the manuscript to see if there are any sections that can be shortened or if there is unnecessary or redundant information that can be removed. By doing so, the author may be able to reduce the length of the CRC to 10-11 pages while still maintaining the quality and coherence of the paper.
Similarly, let’s say another research paper was originally submitted at 8 pages and was accepted with major revisions, which included the addition of a new section and an expansion of the conclusion. The revised manuscript ended up being 10 pages, which is under the page limit for the conference proceedings.
In this case, the author may need to carefully review the manuscript to see if there are any other areas where more information can be added, without compromising the quality of the paper. By doing so, the author may be able to expand the length of the CRC to 9-10 pages, which could improve the overall depth and impact of the paper.
Can I add or Remove a Concept in the
In general, it is not recommended to add or remove major concepts in the camera-ready copy (CRC) of a research paper compared to the original manuscript that was submitted for review.
This is because the CRC should reflect the final, polished version of the paper that has been approved for publication, and any significant changes to the content or focus of the paper could impact its overall quality and coherence.
For example, let’s say a researcher submits a manuscript on the topic of “The Impact of Climate Change on Biodiversity” for review. During the review process, the reviewers suggest that the researcher add a new section on the impact of climate change on wetlands.
While it may be tempting to include this new section in the CRC, it is important to consider whether this new section fits into the overall flow and focus of the paper. If the new section significantly changes the scope or focus of the paper, it may be better to save this material for a future publication, rather than include it in the CRC.
However, there may be cases where minor adjustments or clarifications are needed in the CRC to improve the clarity or accuracy of the paper. For example:
- If a reviewer or editor has provided feedback that suggests a section of the paper needs to be rephrased or reorganized for better flow or clarity, it may be appropriate to make these adjustments in the CRC. For example, if a reviewer suggests that a particular paragraph is confusing or unclear, the author may want to revise that paragraph in the CRC to make it more clear and more concise.
- If there are small errors or typos in the original manuscript that were missed during the review process, it is important to correct them in the CRC to ensure the final published version is accurate. For example, if a reviewer points out a misspelling or grammatical error, the author should make sure to correct that error in the CRC before submitting it for publication.
- If there are minor points or details that were inadvertently left out of the original manuscript, it may be appropriate to add them to the CRC. For example, if a reviewer suggests that the author add a citation for a particular study or data source that was not included in the original manuscript, the author may want to add that citation to the CRC to ensure the paper is as accurate and complete as possible.
In any case, it is important to carefully review the original manuscript and the feedback from the reviewers and editors to determine if any changes to the content or concepts are necessary. It is also a good idea to seek feedback from colleagues or mentors to ensure that any changes made to the CRC do not compromise the overall quality or coherence of the paper.
Whether Camera-Ready Copy (CRC) is again sent for Peer Review?
In general, the camera-ready copy (CRC) of a research paper is not typically sent for peer review again. This is because the CRC represents the final version of the paper that has been accepted for publication after any necessary revisions have been made based on feedback from the peer review process.
Instead, the CRC is typically reviewed by the editorial staff of the journal or conference proceedings in which the paper will be published. This review is primarily focused on ensuring that the CRC meets the formatting and style requirements of the publication, as well as verifying that any necessary permissions and disclosures have been included in the paper.
However, it is worth noting that some publications may have specific requirements or procedures for the review of the CRC. For example, some journals may require authors to submit a copy of the final, revised manuscript for a final review by the reviewers or editor before publication. Additionally, some conferences or workshops may require authors to present their papers in person for a final round of review by attendees or moderators.
In any case, it is important for authors to carefully review the guidelines and requirements of the publication or conference in which they are submitting their paper, to ensure that they are following the correct procedures and submitting the correct version of their paper. If in doubt, authors should feel free to contact the editorial staff or program committee for clarification or guidance on the submission process.
Is there a difference between Camera Ready Copy and the Manuscript?
There is a difference between the camera-ready copy (CRC) and the manuscript of a research paper. The manuscript is the initial version of the paper that is submitted for peer review, while the CRC is the final version of the paper that has been accepted for publication, after any necessary revisions have been made based on feedback from the peer review process.
The manuscript typically contains the full text of the paper, including any figures, tables, and references, but may not be formatted according to the guidelines of the target journal or conference. Manuscripts are generally submitted as Word or PDF documents, with separate files for figures and tables.
Once the manuscript has been accepted for publication, the authors are typically asked to prepare a CRC that meets the formatting and style requirements of the target publication. This may involve reformatting the text, figures, and tables to fit the journal or conference’s specific style, as well as addressing any minor issues identified by the reviewers or editor.
The CRC should be a final version of the paper that is free from any major errors or issues, and is ready to be published. It is typically submitted as a PDF file that includes all elements of the paper, including the text, figures, tables, and references, in their final form.
For example, if a researcher submits a manuscript to a journal and receives feedback from peer reviewers that suggests some changes to the formatting or text, they would make those revisions and submit a CRC that reflects those changes. The CRC should be a polished and error-free version of the paper that is ready for publication.
Here is a table that summarizes the differences between the manuscript and the camera-ready copy (CRC) of a research paper, along with examples:
|Aspect||Manuscript||Camera-Ready Copy (CRC)|
|Definition||The initial version of the paper submitted for review||The final version of the paper accepted for publication|
|Contents||Full text, including figures, tables, and references||Full text, figures, tables, and references in final form|
|Formatting||May not be formatted according to the publication’s style guidelines||Must adhere to the publication’s style guidelines|
|Revisions||May need revisions based on feedback from reviewers||Should be a polished and error-free version of the paper|
|Submission format||Typically a Word or PDF document with separate files for figures and tables||Usually a single PDF file that includes all elements of the paper|
|Next Step||Submitting a manuscript to a journal or conference for peer review||Preparing the final version of the paper for publication after it has been accepted by the journal or conference|
Can I Include a New Co-Author in the Camera-Ready Copy (CRC)?
Adding a new co-author to a camera-ready copy (CRC) of a research paper after it has been accepted for publication can be a complex issue. In most cases, it is not recommended to add a new co-author to a CRC, as the process of peer review and revisions has already been completed, and any substantial changes to the content or authorship of the paper may need to be reviewed again.
If a new co-author needs to be added to the paper, it is important to discuss this with the journal or conference editor as soon as possible to determine the best course of action. The editor may require that the new co-author’s contribution to the paper be substantial enough to warrant inclusion, or they may recommend that the paper be resubmitted with a new title and abstract to reflect the changes in authorship.
In general, it is best to ensure that all authors are included in the submission process from the outset and that any changes to authorship are discussed and agreed upon by all authors before the paper is accepted for publication. This can help to avoid any issues that may arise from making changes to the authorship of a paper after it has already been accepted.
What should I do if I discover an Error in my Camera-Ready Copy (CRC) after it has been Submitted?
If you discover an error in your camera-ready copy (CRC) of a research paper after it has been submitted, it is important to act quickly to rectify the situation. Here are some steps you can take:
- Contact the journal or conference editor: If you notice an error in your CRC, contact the editor as soon as possible to let them know about the issue. Explain the error and ask if it is possible to make corrections to the CRC before publication.
- Provide corrected material: If the editor agrees to accept the corrections, provide them with the corrected material as soon as possible. This may involve making changes to the manuscript, figures, or tables.
- Follow the publisher’s guidelines: Ensure that any corrections you make to the CRC are consistent with the publisher’s guidelines for formatting, style, and content.
- Proofread the CRC again: Before submitting the corrected CRC, proofread it carefully to ensure that there are no further errors or mistakes.
- Communicate with co-authors: If you have co-authors, keep them informed about any changes to the CRC and ensure that they are in agreement with the changes.
- Be aware of any deadlines: If the publisher has a deadline for submitting the CRC, make sure that you meet this deadline.
It is important to remember that errors in a CRC can cause delays in publication, so it is important to take steps to avoid them. Carefully proofreading and reviewing the CRC before submission can help to prevent errors from occurring in the first place.
Can I outsource my Camera-Ready Copy to Journal itself?
In some cases, a journal or conference may offer CRC preparation services to authors for an additional fee. However, this is not always the case, and authors are usually responsible for preparing and submitting their own CRCs.
It is important to note that if a journal or conference does offer CRC preparation services, there may be limitations to what they can do. For example, they may only be able to make minor changes to formatting or address issues related to typesetting. They may not be able to make substantive changes to the content of the paper.
If a journal or conference does offer CRC preparation services, it is important to carefully review their policies and procedures, as well as any fees associated with the service. You should also be aware of any deadlines for submitting the CRC, as well as the publisher’s requirements for formatting and content.
In general, it is recommended that authors prepare their own CRCs to ensure that they meet the publisher’s requirements and that the content is accurately represented. However, if you are not confident in your ability to prepare a CRC, outsourcing the task to a professional editor or the publisher may be a good option.
Can I Change Figures and Tables while Submitting Camera-Ready Copy(CRC)?
It is generally not recommended to make major changes to figures and tables in a camera-ready copy (CRC) after a paper has been accepted for publication, as this can cause formatting issues and delays in the publication process. However, if changes to the figures and tables are necessary, it is important to follow the publisher’s guidelines for making these changes.
If you need to make changes to figures or tables in your CRC, here are some general guidelines to follow:
- Notify the editor: Before making any changes to figures or tables, it is important to notify the editor and obtain their approval. The editor can advise you on whether the changes are permissible and how to make them.
- Make changes carefully: If the editor approves the changes, make them carefully and accurately, taking care to ensure that the formatting and layout of the figure or table remain consistent with the rest of the CRC.
- Check for errors: Once you have made the changes, carefully check the figures and tables to ensure that there are no errors or mistakes. This may involve checking for typographical errors, ensuring that the data is correct, and ensuring that the formatting is consistent.
- Update the caption and citation: If you make changes to a figure or table, be sure to update the caption and citation to reflect the changes.
It is important to note that making major changes to figures and tables in a CRC can be time-consuming and may require significant effort on the part of the author. As such, it is important to carefully consider whether changes are necessary and to seek guidance from the editor if necessary.
A camera-ready copy (CRC) is an essential element of the publishing process for academic researchers, and its importance should not be overlooked. By following the guidelines provided by the journal or conference organizers, authors can ensure that their CRC is formatted correctly and contains all necessary components for publication.
Through careful attention to detail and a thorough review process, authors can increase their chances of acceptance and maximize the impact of their research. Moreover, understanding the differences between a manuscript and a CRC can help authors prepare more effectively for submission, ensuring that their work meets the highest standards of quality and presentation.
By following the tips and best practices discussed in this article, authors can feel confident in their ability to prepare a successful CRC and advance their research agenda.